What Is Stips Tracking?
Stips tracking refers to the systematic way of logging offer stipulations (stips) tied to funding approvals. In MCA and small business lending, stips often include updated bank statements, proof of insurance, or copies of IDs.
This practice is critical because deals cannot move forward until all stips are cleared. Operators use stips tracking to maintain visibility over outstanding requirements and to keep brokers accountable for providing missing information.
How Does Stips Tracking Work?
Stips tracking works by comparing outstanding stipulations with received documents in real time.
- Stip request logging: Each stipulation tied to an offer is recorded in the system.
- Broker communication: Requests are sent back to the broker, often with templated language.
- Receipt monitoring: As documents arrive, they are checked against the outstanding list.
- Clearance: Once all items are received and validated, the deal is marked as ready for funding.
In Heron, stips tracking is embedded into the automation workflow.
- Decision parsing: Stipulations are captured directly from funder decision emails.
- Structured tracking: Each stip becomes a discrete, trackable field in the CRM.
- Automated reminders: Missing-info requests are sent automatically when items are outstanding.
- Next action: Once all stips are satisfied, Heron moves the deal into underwriting-ready or funding status without delay.
This makes stips tracking precise, fast, and transparent.
Why Is Stips Tracking Important?
For brokers and funders, stips tracking is important because deals often stall due to unclear or missing requirements. Without a clear system, items can be overlooked, leading to abandonment or SLA breaches.
Heron reduces these risks by tracking stips automatically and keeping both brokers and funders aligned on what is missing. This shortens turnaround time and improves broker relationships.
Common Use Cases
Stips tracking is commonly used in lending workflows to manage conditions efficiently.
- Tracking which stipulations were issued with approval.
- Logging which items are still outstanding from a broker.
- Automating missing-info reminders when stips remain unfulfilled.
- Routing cleared deals into ready-to-fund queues automatically.
- Providing visibility to managers on deal readiness.
FAQs About Stips Tracking
How does Heron handle stips tracking?
Heron parses stipulations directly from decision emails, logs them in CRM fields, and monitors their completion until all conditions are cleared.
Why is stips tracking valuable for MCA brokers and funders?
It ensures that all offer conditions are visible and reduces the risk of deals stalling due to overlooked or incomplete requirements.
What outputs should teams expect from stips tracking?
Teams can expect real-time dashboards showing outstanding versus cleared stips, automated broker reminders, and faster deal progression once requirements are met.